Tournament of Champions LOI | WA Chamorro Golf

MONTHLY/ANNUAL TOURNAMENT OF CHAMPION (TOC)

LETTER OF INSTRUCTION

Revised March 07, 2026

1. PURPOSE: To provide a golf event that offers an opportunity for a fun and competitive golf tournament for members. The intent is to promote camaraderie while recognizing and rewarding outstanding players monthly, culminating with annual club Tournament of Champions “TOC”.

2. OBJECTIVES:

a. Establish a competitive golf tournament in an even scale (NET), where members have an opportunity to compete with other members. Members can learn from each other about the rules, etiquettes of golf, and apply them during a tournament.

b. Recognize and reward the Monthly/Annual TOC champions and other members at the

Club’s Annual Party/Awards Banquet.

c. This is a club sponsored event. Maximum participation is encouraged. Invitation is open for non-members as “Guest”.

3. FORMAT:

Stroke Play - Full handicap. All members must have an established USGA GHIN Handicap Index. In addition, a modified style FedEx point system will be applied for the Annual Club Tournament of Championship Award. Members that do not have an established handicap index will have an established handicap index before round 2. Members will pay $42 for GHIN membership and scores will be posted from past rounds to establish handicap index. All rounds will be posted by club USGA GHIN Administrator to get the established handicap index. The established handicap index will be used to get course handicap and use for both rounds. All holes must be holed out! “NO GIMME PUTTS”

4. SCHEDULE:

Monthly TOC. Schedule for competitive play listed below for each month starting March thru September and Playoffs in October. Dates can be modified if needed by club officers.

2026 Monthly TOC & Playoff Schedule:

Mar 22 & 29 - Capitol City Golf Club
Apr 12 & 19 - Lake Spanaway Golf Course
May 3 & 17 - The Golf Club at Hawks Prairie
Jun 7 & 14 - Foster Golf Links
Jul 12 & 19 - Eagles Pride Golf Course
Aug 2 & 9 - Gold Mountain
Sep 13 & 20 - Tumwater Golf Course
Oct 5 & 12(Playoffs) - Tumwater Golf Course

Tournament Director will setup first round foursomes by member’s drawing cards (Pairing could be created before round if needed). Pairing for second round will start with net scores from highest to lowest. All guests need to understand that they might not be able to play with member during rounds 1 & 2. Members not in contention and guest will go out first but can be changed by the tournament director if needed.

Cash and points awarded to top 5 places.

Payout/Points guide:

1st = 30% (cash) + 50 points

2nd = 25% (cash) + 40 points

3rd = 20% (cash) + 30 points

4th = 15% (cash) + 20 points

5th = 10% (cash) + 15 points

NOTES: 1. Other Players (Playing) receive 4 points per round.

2. “No show” receives 2 points per round.

3. “Inactive/Excused”. Member may request to return to “Active” status and participate in monthly TOCs but must become current with Club/Annual TOC dues.

(3) Members placing top 5 will receive their cash award at completion of 2nd round (or next TOC if the players are not present at the end of the round). The monthly TOC Champion will receive a Red Polo shirt (Logo on front or shirt and CGCWS Champion Golfer on sleeve). Club funds will be used to purchase Polo shirt. Multiple winners will not get an additional shirt in the same year.

(4) Multiple monthly TOC Champion will be awarded additional 50 points.

b. Annual TOC Playoff. Upon completion of September TOC, two playoff rounds will be played in October. Top ten awarded points as follows below:

1st – 100 pts, 2nd – 90, 3rd – 80, 4th – 70, 5th – 60, 6th – 50, 7th – 40, 8th – 30

9th – 20 and 10th – 10. 5 points per round for all others. No-show receives 2 points.

Tournament Director will setup pairings for first and second round in the order of total cumulative points to date. All guests need to understand that they might not be able to play with member during the playoff rounds.

Member with the most cumulative points earned to date for the season, will be award the Annual TOC Championship.

5. FEES:

Membership fee of $25.00 per member.
Monthly TOC fee of $5.00 per month will be collected at the beginning with membership for March – September of $35.00 total.
Annual fee of $5.00 per month will be collected at the beginning with membership for March – September of $35.00 total.
Playoff fee of $10 per round will be collected at the beginning with membership for 2 rounds of $20.00 total.
New members must be current before the start of the next monthly TOC.

6. ANNUAL TOC AWARD PRESENTATION:

Awards will be presented to members at the Club Annual Party.
Membership participation of 25+. Top 10 receive 60% of tournament prize. Remaining receive 40% equally.
Membership participation of 20-24. Top 10 receive 75%. Remaining receive 25% equally.
Percentage of breakdown. 1st = 19%, 2nd = 13%, 3rd = 12%, 4th = 11%, 5th = 10%, 6th = 9%, 7th = 8%, 8th = 7%, 9th = 6%, 10th = 5%.

NOTE: If membership participation falls to less than 20 during the club’s calendar year or prior to playoff rounds, officers will approve adjustment to satisfy fair distribution.

The Annual TOC Club Champion will be presented a “Club Champion Jacket”. Club funds will be used to purchase jacket.

NOTE: TOC finals & cumulative points tie. Apply tie-breaker rule (paragraph 12) for 1st and 10th place ties (See note below). Combine monies and equal share for all other places. If the event of a tie for 1st place in points the winner of the tie breaker will be awarded an additional 5 points and earn sole possession of 1st place. 2nd round playoff no-show who is tied for 1st and 10th place in points will automatically take 2nd and 11th place.

NOTE: 2nd round playoff score card will be used for all tie breakers.

7. HANDICAP:

Handicap will be established for each member utilizing the USGA GHIN system posting all scores being played. Handicap chairman is tasked to maintain the roster and provide monthly update.
Members are required to sign up and utilize the USGA GHIN system for handicap recording purpose. $42.00 fee will be collected at the beginning with membership dues.
Handicap Chair will post all TOC and club outings by hole by hole. Members can post other tournament scores and must be posted hole by hole.
Monthly TOC Rounds and tournaments played will be scored as competition.
All other scores will be away unless playing at Eagles Pride Golf Course (Home).
For all Club Tournament play, Handicap Slope and Rating will be used to establish handicap for course being played. The Course handicap index will be pulled from the USGA GHIN system the Friday before the 1st round of each monthly TOC and will be each member’s handicap for both TOC rounds. The Course Handicap indicates the number of handicap strokes you receive based on the slope rating and an adjustment for Course Rating minus Par for the selected tees.

8. LOCAL RULES:

“Summer/Winter play” applies as designated by Club. During “Summer/Winter play”, the lift, clean, and place rule must be used.

9. SENIOR TEES:

Member age 65+ will tee off at the course designated SENIOR or GOLD Tees. If course does not have designated Senior Tees, the ladies’ tees will be used.
Members have the option to play from the Senior Tees when a member’s age and handicap equals 85.
Members are allowed to request to play any tee box as long as it is no less than their designed Tee box. (example you are not able to play from the Senior tee box if your designated tee box is White)
Tournament Director will identify appropriate tee box color prior to the start of the TOC as needed to ensure that all players are playing from the appropriate distance and course difficulty.

10. NON-SENIOR TEES:

Member aged 64 and below will tee off at course designated WHITE tees.
Members are allowed to request to play any tee box as long as it is no less than their designed Non-Senior Tee box.
Tournament Director will identify appropriate tee box color prior to the start of the TOC as needed to ensure that all players are playing from the appropriate distance and course difficulty.

11. TOURNAMENT FEES, ACCOUNTING and UPDATE:

Tournament Director will collect and account all tournament fees from Treasurer.
Provide Monthly Tournaments Results, Standings and Handicap Update.
TIE-BREAKER: In the event of a tie score, matching of scorecards will be used. Following applies:
1. Last nine holes played (10-18), ½ of handicap is deducted.
  1. If still tie, use last six holes played (13-18), 1/3 of handicap is deducted.
  2. Last three holes played (16-18), 1/6 of handicap is deducted.
  3. 18th Hole
  4. Front nine holes played, ½ of handicap.

13. HOLE-IN-ONE (HIO):

During club events such as Monthly/Annual TOCs, Weekend Club Outings as published in GROUP ME application and club sponsored tournaments, annual HAGC tournament, and HAGC Host Club Fund-Raisers, a MEMBER scoring an ACE will receive HIO award and prize. The club treasurer will collect $10 from each member. An ACE is not limited to one per round and can be awarded twice or more the same day. The member will be recognized at the Club’s Annual Party.

14. SIDE ACTION: Players will declare participation in the side action before there round starts.

Participation in SKIN/KP/LOW NET is Optional ($10 for each side action game). For SKIN & SENIOR SKINS, members will utilize their course handicap (tee’s playing) index to determine strokes given for total handicap holes. 18 will be the maximum handicap given. A stroke will be given on all handicap holes, but all par 3’s is excluded. Members and guest who do not have an established USGA GHIN Index will play as a zero.

KP. Ball closest to the hole will be measured and recorded by other members in group/foursome. Record distance in feet and inches.

TOC LOI REVISION WAS VOTED ON AND APPROVED BY THE GENERAL MEMBERSHIP ON 07 March 2026